Dynamic HR | AI-Powered Workforce Management Solutions

Advanced Scheduling Features

• Intelligent Auto-Scheduling: AI-powered schedule generation that creates optimal employee schedules in minutes, considering availability, certifications, skills, and business requirements
• Drag-and-Drop Interface: Intuitive visual scheduling with simple drag-and-drop shift management for quick adjustments
• Reusable Schedule Templates: Build libraries of shift templates and patterns to save time on repetitive scheduling tasks
• Historical Holiday Management: Comprehensive holiday tracking with full historical records of all leave taken
• Automated Holiday Accrual Tracking: Automatic calculation of holiday entitlements based on hours worked and employment type
• Three Calendar Views: View schedules in Day, Week, or Month format for different planning perspectives
• Bulk Shift Creation: Create hundreds of shifts across your entire team in seconds
• Fixed Recurring Shifts: Set up consistent weekly assignments for employees with regular schedules

Team Management

• Visual Staff Management: Color-coded employee profiles with roles, availability, and maximum hours at a glance
• Availability Tracking: Track employee preferences and availability constraints to avoid scheduling conflicts
• Role-Based Organization: Organize staff by roles, departments, and certifications for targeted scheduling
• Employee Self-Service Portal: Employees can view schedules, request time off, update availability, and manage personal information
• Comprehensive Employee Profiles: Store contact details, employment history, certifications, and performance records

Cost Control & Budget Management

• Real-Time Cost Tracking: Monitor labor costs as you create schedules, with instant calculations
• Budget Forecasting: Project future payroll costs based on scheduled hours and pay rates
• Role-Based Pay Rates: Set different pay rates for different roles and positions
• Dynamic Pay Rate Tracking: System accurately tracks pay rate changes and applies them only to future hours worked, preserving historical accuracy
• Cost Analysis Reports: Generate detailed reports showing labor costs by department, location, or time period

Time Clock & Attendance

• Real-Time Time Clock Dashboard: Track who clocked in, when they arrived, who was late, and who didn't show up
• Simple Clock In/Out: Keep a tablet or laptop with the Clock In/Clock Out page open - employees press their name to clock in and out
• Location Verification: Ensure attendance accuracy with location-based clock-in verification
• Manual Entry Corrections: Managers can make corrections when needed for legitimate absences or technical issues
• Exportable Attendance Data: Export all attendance records for payroll integration and record-keeping
• 100% Attendance Accuracy: Real-time tracking eliminates time theft and buddy punching

Comprehensive Payroll Management

• Automated Payroll Calculations: Support for both salary and hourly employees with intelligent overtime handling
• OT1 and OT2 Rates: Separate overtime rates for weekday overtime (OT1) and Sunday/bank holiday overtime (OT2)
• National Insurance Calculations: Automatic calculation of employer and employee NI contributions
• Tax Deductions: Automatic PAYE tax calculations based on Isle of Man, UK, or ROI tax codes
• Pension Contributions: Automatic calculation of workplace pension contributions for compliance
• External Payroll Integration: Seamlessly connect with external payroll systems and link employees effortlessly
• Unlimited Employee Processing: No limits on the number of employees you can process through payroll
• Payslip Generation: Generate and distribute payslips electronically to employees

Holiday Management System

• Multiple Holiday Types: Support for annual leave, sick leave, unpaid leave, and custom leave types
• Automated Accrual Calculations: Automatically calculate holiday accrual based on hours worked and employment contracts
• Manager Approval Workflows: Request and approval system for holiday requests with email notifications
• Comprehensive Usage History: Full historical records of all holiday taken, pending requests, and remaining balances
• Bank Holiday Entitlements: Automatic tracking of bank holiday entitlements and usage
• Balance Tracking: Track balances in both days and hours depending on employment type (full-time or part-time)
• Capped Annual Leave: Set maximum annual leave entitlements based on employment contracts

Task Management & Performance Reviews

• Task Assignment: Create and assign tasks to individual employees or entire teams
• Due Dates and Priorities: Set task deadlines and priority levels for better workload management
• Completion Tracking: Monitor task progress and completion status in real-time
• Automated Notifications: Receive automatic notifications when tasks are completed or overdue
• Structured Review Cycles: Set up periodic performance review schedules for all employees
• Goal Setting and Tracking: Define performance goals and track progress over time
• Standardized Evaluation Criteria: Ensure fair and consistent performance assessments across the organization
• Historical Review Access: Access past performance reviews for reference and comparison

Employee Self-Service Portal

• Personal Dashboards: Employees can view upcoming shifts and schedules at a glance
• Availability Management: Update personal availability and schedule preferences easily
• Shift Swap Requests: Request to swap shifts with colleagues, subject to peer and manager approval
• Holiday Balance Viewing: See current holiday balances and accrual rates
• Time-Off Requests: Submit holiday requests instantly through the portal
• Bank Details Updates: Securely update personal information and banking details for payroll
• Document Access: View payslips, contracts, and other employment documents

Multi-Location & Enterprise Features

• Unlimited Locations: Manage multiple business locations from a single platform
• Separate or Shared Staff Pools: Choose whether employees work at one location or across multiple sites
• Location-Specific Schedules: Create unique schedules for each business location
• Cross-Location Employee Assignments: Seamlessly move employees between locations as needed
• Consolidated or Filtered Reporting: View reports for all locations combined or filter by specific sites
• Department Organization: Create departments that span multiple locations or are location-specific

DORIS AI Assistant & Document Management

• Instant Feature Guidance: DORIS AI provides real-time help with system features and navigation
• Policy Question Assistance: Ask questions about company policies and get instant answers
• Navigation Support: Help finding specific features or completing tasks within the system
• Real-Time Troubleshooting: Get assistance when encountering issues or errors
• Secure Centralized Storage: Store all employee documents, policies, and business records in one secure location
• Granular Access Controls: Set who can view, edit, or delete specific documents
• Employee Document Management: Store contracts, certifications, and personal documents
• Policy and Compliance Files: Maintain company policies and compliance documentation

Security, Compliance & Performance

• GDPR & ISO 27001 Compliant: Full compliance with data protection regulations and international security standards
• 99.9% Uptime: Enterprise-grade reliability ensures your workforce management is always available
• Less than 100ms Response Time: Lightning-fast performance for teams of any size
• 256-bit Encryption: Bank-level encryption protects all your sensitive employee data
• 24/7 System Monitoring: Continuous monitoring ensures security and performance
• Real-Time Analytics: Instant insights into workforce performance and costs
• Multi-Device Access: Works seamlessly on desktop, tablet, and mobile devices

Core Scheduling Capabilities

• AI-Powered Schedule Optimization: The AI engine considers employee availability, maximum working hours, required certifications, fixed recurring assignments, location constraints, and bank holidays simultaneously
• Generates Schedules in Minutes: What used to take hours of manual work now takes just minutes with AI automation
• Respects Availability Preferences: Honors employee availability settings and time-off requests automatically
• Prevents Conflicts Automatically: No double-booking or scheduling employees when they're unavailable
• Ensures Labor Regulation Compliance: Built-in rules ensure compliance with working time regulations and rest period requirements
• Fair Workload Distribution: Automatically distributes hours fairly across employees to prevent burnout
• Certification Requirements: Only schedules employees with the required qualifications for specific shifts

Schedule Management Features

• Three Calendar Views: Switch between Day, Week, and Month views for different planning perspectives
• Bulk Shift Creation: Create hundreds of shifts across your entire team in one action
• Copy and Replicate Patterns: Copy successful schedule patterns to future periods instantly
• Reusable Shift Templates: Build a library of shift templates that capture standard operating procedures
• Color-Coded Template Groups: Organize templates into color-coded groups for different operational needs
• Fixed Recurring Shifts: Set up weekly recurring assignments for employees with consistent schedules
• Real-Time Statistics: See hours scheduled, costs, and coverage at a glance

Employee Benefits & Communication

• 98% Schedule Accuracy: Improved scheduling leads to happier, more engaged employees
• 40% Less Employee Turnover: Better work-life balance reduces staff attrition
• 80% Fewer Scheduling Conflicts: AI prevents most conflicts before they occur
• One-Click Publishing: Publish schedules and automatically notify all assigned employees
• Real-Time Update Notifications: Changes trigger instant notifications to affected employees
• Seamless Communication: Built-in communication tools for schedule-related discussions

Multi-Location Scheduling

• Location-Based Filtering: Focus on one site at a time or view entire operation simultaneously
• Department Organization: Create departments that span multiple locations or are location-specific
• Centralized Management: One platform for all locations and teams - no separate systems needed
• Cross-Location Conflict Prevention: System prevents scheduling employees at two locations simultaneously
• Comprehensive Audit Trail: Track all schedule changes and identify patterns over time

Data Management & Upload

• CSV File Upload Simplicity: Easily upload payroll data via standard CSV files
• Intelligent Dataset Organization: System automatically organizes uploads into logical datasets
• Historical and Current Data Switching: Switch between different time periods with ease
• Multi-Year Data Management: Store and analyze payroll data across multiple fiscal years
• Automated Data Validation: System checks for errors and inconsistencies during upload

Interactive Dashboard & Analysis

• Intuitive Dashboard Overview: Clear visualization of your payroll landscape at a glance
• Advanced Filtering Options: Filter by tax year, employee name, department, or custom date ranges
• Pinpoint Specific Data and Trends: Drill down into specific data points for detailed analysis
• Real-Time Data Updates: Dashboard reflects changes immediately as new data is uploaded
• Customizable Views: Personalize dashboard to show the metrics most important to you

Comprehensive Reporting Suite

• Payroll Summary Report (PDF): High-level overview of total payroll costs, deductions, and contributions
• Employee Details Report - T14 Format (PDF): Individual employee payroll details in official T14 format for Isle of Man reporting
• Tax Summary Report (PDF): Comprehensive tax breakdown by employee and category
• Custom Date Range Reports: Generate reports for any specified time period
• Department Cost Reports: Break down payroll costs by department or business unit
• Year-on-Year Comparisons: Compare payroll costs across different fiscal years

AI-Powered Insights & Analytics

• Natural Language Queries: Ask questions about your payroll data in plain English
• Custom AI Questions: Get intelligent, data-driven answers to specific payroll questions
• Dynamic Chart Generation: AI interprets your requests and creates relevant visualizations automatically
• Concise AI Report Summaries: Get executive summaries highlighting key trends and notable observations
• Trend Forecasting: AI identifies patterns and predicts future payroll trends
• Cost Analysis: AI highlights areas of high spend and potential cost savings
• Anomaly Detection: Automatically identifies unusual payroll patterns that may require attention

Security & Access Control

• Enterprise-Grade Security: Sensitive payroll data protected with highest security standards
• Role-Based Access Control: Strictly controlled access for managers and owners only
• 256-bit Encryption: All data encrypted at rest and in transit
• 24/7 Monitoring: Continuous security monitoring and threat detection
• Audit Logging: Track all data access and modifications for compliance
• 99.9% Uptime: Reliable access whenever you need it
• Lightning Fast Performance: Under 100ms response times for rapid analysis

HR Solutions

Comprehensive human resources services tailored for Isle of Man, UK, and Republic of Ireland businesses:

• Employment Law Compliance: Expert guidance on Isle of Man, UK, and ROI employment law to ensure full compliance and mitigate risks
• Policy Development: Create robust HR policies that align with legal requirements and business objectives
• Performance Management: Develop frameworks for employee evaluation, goal setting, and continuous improvement
• Employee Relations: Foster positive workplace environments, resolve conflicts, and boost morale
• Talent Acquisition: Strategic hiring and recruitment services to build high-performing teams
• Training & Development: Bespoke training programs to cultivate workforce skills
• Organizational Design: Structure teams for optimal performance and efficiency
• Change Management: Guide organizations through transitions smoothly and effectively

Workforce Management

Complete workforce management solutions powered by Dynamic EMS®:

• Employee Scheduling: AI-powered intelligent scheduling that saves time and reduces conflicts
• Time & Attendance Tracking: Accurate time clock systems with real-time monitoring
• Performance Analytics: Data-driven insights into workforce productivity and efficiency
• Resource Planning: Optimize staffing levels to meet business demands
• Compliance Monitoring: Ensure adherence to working time regulations and labor laws
• Cost Optimization: Control labor costs while maintaining service quality
• Multi-Location Management: Centralized control for businesses with multiple sites

Payroll Services

Full-service payroll processing for Isle of Man, UK, and Republic of Ireland:

• Complete Payroll Processing: End-to-end payroll management for businesses of any size
• Tax Calculations: Accurate PAYE tax calculations for Isle of Man, UK, and ROI
• National Insurance: Automatic calculation of NI contributions for employers and employees
• Pension Contributions: Workplace pension calculations and submissions
• Compliance & Reporting: All statutory reporting and submissions handled
• Payslip Distribution: Secure electronic payslip delivery to employees
• Year-End Processing: P60s, P11Ds, and all year-end documentation
• Multi-Currency Support: Handle payroll in GBP, EUR, and other currencies

HR Consulting Expertise

Deep consulting expertise across all HR functions:

• HR Strategy Development: Craft future-proof HR strategies aligned with business objectives
• Reward Management: Develop equitable compensation strategies to motivate and retain talent
• Workforce Planning: Strategic planning for future hiring and development needs
• Culture Development: Build and maintain strong workplace cultures that drive success
• Employee Engagement: Strategies to boost morale and productivity
• Diversity & Inclusion: Create inclusive workplaces that embrace diversity